Compress PDF for Email
Compress PDF for email helps when a PDF is too large for Gmail, Outlook, or another mailbox. The goal is a smaller PDF that still opens cleanly and keeps the important pages readable.
Pick the PDF, image, or video you want to email. The size check is free.
Email size result
- Files
- Not selected
- Total size
- 0 MB
- Email service
- Most email services
- Safe email target
- Safe target: 20 MB
- Compression needed
- Choose a file and we will show this.
Your result will appear here after you choose a file.
Optional
Sending to work or school?
You do not normally need this. If you are sending to a work, school, or company address, paste it here and we will check the mail service when we can.
You can leave this empty. It is only here if you want to check a work, school, or company email address.
Optional Devenia help
Rather have us make the smaller copy?
The check and advice above are free. You can try the changes yourself, or ask Devenia to make a smaller copy for you.
We use this to send the finished file and receipt.
What this page is for
Use this page when a PDF attachment is close to, or over, an email size limit. A practical email target is usually below 20-25 MB, but some recipients or mail systems need a smaller file.
Start by checking the file size. If the PDF is too large, reduce image-heavy pages first, then compare the smaller copy before sending.
How to handle it
- Check the PDF size before changing it.
- Compress scanned images or photos inside the PDF first.
- Avoid settings that make text, signatures, or forms hard to read.
- Save the smaller version as a copy so the original is preserved.
- Open the result and confirm the file is still useful.
What to check before sending
- Open the smaller file before sending it.
- Check the final file size, not just the compression setting.
- Keep the original file until the recipient confirms the smaller copy works.
- Make sure important text, faces, forms, signatures, or charts are still clear.