Compress Photos for Email Outlook
Compressing photos for email in Outlook helps when image attachments are too large for the mailbox, company limit, or recipient server.
Pick the PDF, image, or video you want to email. The size check is free.
Email size result
- Files
- Not selected
- Total size
- 0 MB
- Email service
- Most email services
- Safe email target
- Safe target: 20 MB
- Compression needed
- Choose a file and we will show this.
Your result will appear here after you choose a file.
Optional
Sending to work or school?
You do not normally need this. If you are sending to a work, school, or company address, paste it here and we will check the mail service when we can.
You can leave this empty. It is only here if you want to check a work, school, or company email address.
Optional Devenia help
Rather have us make the smaller copy?
The check and advice above are free. You can try the changes yourself, or ask Devenia to make a smaller copy for you.
We use this to send the finished file and receipt.
What this page is for
This guide is for sending photos through Outlook or Microsoft 365 mail. Large camera photos often need resizing before they are practical email attachments.
A smaller JPG copy is usually enough for email viewing while preserving the original photo separately.
How to handle it
- Check the size of the photo set before attaching it.
- Resize high-resolution photos to a practical viewing size.
- Use JPG export for photos unless another format is required.
- Open the compressed copy and check faces, text, or product detail.
- Send a smaller set or use a link if the email is still too large.
What to check before sending
- Open the smaller file before sending it.
- Check the final file size, not just the compression setting.
- Keep the original file until the recipient confirms the smaller copy works.
- Make sure important text, faces, forms, signatures, or charts are still clear.