Shrink File for Email
Shrinking a file for email means making a smaller copy that fits the mailbox limit while keeping the content usable.
Pick the PDF, image, or video you want to email. The size check is free.
Email size result
- Files
- Not selected
- Total size
- 0 MB
- Email service
- Most email services
- Safe email target
- Safe target: 20 MB
- Compression needed
- Choose a file and we will show this.
Your result will appear here after you choose a file.
Optional
Sending to work or school?
You do not normally need this. If you are sending to a work, school, or company address, paste it here and we will check the mail service when we can.
You can leave this empty. It is only here if you want to check a work, school, or company email address.
Optional Devenia help
Rather have us make the smaller copy?
The check and advice above are free. You can try the changes yourself, or ask Devenia to make a smaller copy for you.
We use this to send the finished file and receipt.
What this page is for
Use this page when an attachment is too large or close to the limit. The best method depends on whether the file is a PDF, image, video, ZIP, or office document.
For email, size matters after export and encoding. A file that is barely under the limit can still be risky, so a safer target is better.
How to handle it
- Check the attachment size.
- Identify what makes it large: images, scans, video length, or embedded media.
- Create a smaller copy instead of overwriting the original.
- Open the smaller copy and inspect the important parts.
- Attach it only after checking the final size.
What to check before sending
- Open the smaller file before sending it.
- Check the final file size, not just the compression setting.
- Keep the original file until the recipient confirms the smaller copy works.
- Make sure important text, faces, forms, signatures, or charts are still clear.